Best Printer For Home Use and Offices in India (2021)
Are you looking for a printer for your new office? Or one for your home to help kids with their homework, print tickets, images, etc.? Or are you a photographer in need for a printer?
Buying the best printer in India for home or office use is no easy task. Choosing between a laser printer, ink tank, and an inkjet printer can be a daunting and confusing decision.
Plus there are so many features like Duplexing, Automatic Document Feeder, Paper Handling, Speed, etc. that need to be considered.
So whatever your need or question, in this buyer’s guide we cover every detail there is so you can make an informed buying decision.
Top Printer for Home Use in 2021
Epson L6190: This color printer does not just give you top-notch print quality at cheap rates for both documents and photos but also can scan, fax and copy documents.
It also supports automatic two-sided printing and a 30-sheet automatic feeder for a quick scan before printing or copying. You can send print commands via your smartphone, Google Drive, laptop, USB or Ethernet.
Top Printer for Office Use in 2021
HP M521DN: The HP M521DN is an absolute beast. It is an all-purpose laser printer which is super quick and can print 42 pages in just a minute via your mobile, Ethernet, USB, etc. It supports automatic duplex (two-sided) printing and scanning and has a 50-sheet ADF.
A Printer on a Budget
HP DeskJet 2131: On a tight budget? The DeskJet 2131 is available for less than 5k and even at this price range, you get an all in one color printer with decent speed and quality. It is also compact and light so it can be placed anywhere in the house.
- Best Printer for Home Use in India
- Best Printer for Office Use
- Best Professional Photo Printer
- A Budget Printer
Top 3 Printers in India for Home and Office Use
In-Depth Printer Reviews for 2021
#1: Epson L6190 All in One Ink Tank Printer (Best Printer for Home Use)
If you are looking for a multipurpose printer for home use that can print quality documents and photos, then the Epson L6190 is everything you could have asked for.
Wonder why? Here’s what you need to know it.
- Compact design with small footprint, super high capacity ink tank system printer with 1.44-inch LCD
- High-speed, double-sided, business-quality printing
- Avail free installation on this model from Epson : Contact_us on:[1860 3000 1600] Timings: (9 am-6 pm) post receipt of product to book and schedule free installation and support
Easy to Use Multipurpose Printer
The Epson L6190 isn’t your average printer as it can also scan, copy and even fax.
This can be extremely useful if you have kids with projects to do and or family members working from home as it eliminates the need for multiple devices (your Epson L6190 will be the one-stop solution to everything).
And you do not even need to be around the printer to print as it can be connected with your smartphone, laptop or tablet for wireless printing using the Epson Connect.
Enabling this makes using the printer a breeze as it allows you to have your scanned documents directly emailed, saved on the cloud or sent to your mobile.
And it doesn’t always have to be your printer, any compatible Epson printer will do the trick as long your PC has the Remote Print Drive or your smartphone the Epson iPrint App.
You can even print documents through the cloud using an app like CloudPrint or using a USB or Ethernet connection for easy printing via your devices (now, that’s versatility at its best).
ADF and Duplex Printing
It also comes with a 30-sheet Automatic Document Feeder (ADF) that can easily fit in Letter, A4, 8.5 x 13 ” and Legal sheets.
This means all you need to do is dump the 30 sheets on the tray and the printer will automatically feed in the paper one by one for scanning and thereby printing or copying.
The Duplex Technology halves the cost of paper by automatically printing on both sides of the paper. Not to forget, you get to play your part in saving trees as well.
Speed and Quality
When it comes to black and white printing, the printer can print 33 pages in just a minute which is quite quick.
And while color printing is slower, being an ink tank printer it gives you more detailed photos with brighter colors for collages on the wall or school projects.
With the adjustable tray, the printer can help you print a wide variety of documents.
From Legal, 8.5 x 13, Letter, A4, 195 x 270 mm, B5, A5, A6, 100 x 148 mm, B6, 5 x 7 “, 4 x 6 “, to Envelopes, there nothing this bad boy can’t print. You can also get borderless printing on sizes up to A4.
It makes printing affordable
Making printing more affordable are the separate tanks for the CMYK colors as you can easily refill them once emptied (no longer do you need to spend big on cartridges).
And since you get a set of ink bottle of each color with the purchase, you further save a few hundred bucks.
Also, these bottles come with specialized nozzles that make it spill-free ensuring every drop gets utilized only for printing.
The use of high-quality parts ensures no papers get stuck while the PrecisionCore print heads give it the speed and efficiency hard to find in other Ink Tank or Inkjet printers.
It also makes receiving fax very easy even if you happen to run out of paper or ink in the middle of it as it has a 100-page memory.
This means it saves all those pages that cannot be printed and prints them later so you do not lose any important documents or have to request a re-send.
It also has a 1.44-inch LCD screen that allows you to choose between various options with ease and if you have a problem installation, you can have it done for FREE via the Epson site.
It is on the expensive side as you will have to pay over 20k for it but with features like Auto duplexing and ADF, it is one of the most convenient and feature-rich printers for home use.
Also, it does not have a duplex scanner which means scanning can take some time because both sides of the page aren’t scanned at the same time.
#2: HP LaserJet Professional 500 M570DW (Best Printer for Office Use)
Looking for a printer for the office? It does not get any better than the HP LaserJet Professional M521DN and here’s why we believe so.
- Expand your performance potential
- Show off with powerful colour
- Set up in a snap and stay connected
You do not want people scampering all around the workplace wasting time for printing, scanning, copying, and fax, right? The HP M570DW ensure that by being the ultimate stop for it all (it is the multi-purpose scanner your office MUST HAVE).
This also eliminates the need to have a machine for each purpose saving you lacs of rupees and lots of space in the office for other important stuff.
Plus, it also has a large, intuitive 3.5-inch backlit touchscreen display that makes it easy peasy to navigate through all the settings and get work done in a jiffy.
With the HP iPrint App, you no longer have to deal with the hassle of wires. Connect your mobile or tablet instantly and have all your printing done while seated at your desk.
But if you are using a laptop, the printer also supports an Ethernet, USB connection or Wi-Fi connection.
You can also scan and email files directly from the printer or save them into a USB, computer or Network folder for quick sharing without having to make constant to and fro trips.
The printer also prints directly from Google Docs so if your company has standard forms, they can be printed in a few seconds in 2-3 clicks.
Duplexing and ADF
This is where the printer excels the most. If you are a company that needs to scan thousands of documents in a month, this printer will help your staff breeze past them day in and day out.
That is because it has a 50-sheet ADF which makes scanning and then printing or copying them a breeze (so easy that it does not even need their presence).
And it is also super quick because unlike most printers because it supports automatic double-sided scanning and printing. This means all sheets for scanning are sent through the machine only once.
A 50% reduction of overhead sheet expenses is what you are guaranteed with the double-sided printing feature and it also makes this printer an eco-friendly choice.
To further cut down costs and for improved print quality, the HP also offers a higher capacity cartridge which reduces the hassle having to change cartridges every week or month.
Whether you wanted to print on envelopes, postcards, rough, colored or punched sheets the 100-sheet multi-purpose tray makes it easy to print on all kinds of papers and sizes.
Then there is also the normal tray that can hold up 500 pages and if that wasn’t enough you can further extend it with another 500-sheet tray (so you do not have to worry about re-filling for weeks).
Laser printers are generally quick but the HP M521DN is quicker whether you print, scan, fax or copy (you can call it the flash of printers).
While 30 single-sided black and white printouts are standard, 30 color prints are what really stands out and remains unmatched. And don’t just take our word for it, these have been tested as per ISO standards
This high-speed printing, scanning, etc. means there is no queuing up near the printer and none of your clients are ever kept waiting too long for important documents (because happy clients mean a successful business).
The printer is also very energy efficient as it automatically shuts off when not in use and instant on feature means it gets up and running in no time.
And lastly, it has a whopping 250-page fax memory which ensures seamless fax operation even if the printer got low on toner or paper which can be then printed out later without any data loss.
Well, there isn’t really much to fault here except that will cost you over 80k and that it does not print high-quality images too well.
But for all its features, this is one indispensable appliance for any small or large corporation.
#3: Canon MF244DW Digital (Budget Printer for Office Use)
If you need a cheaper alternative to the HP M570DW and have a small office, this Canon is not only going to save you on cost but also deliver efficient and quick performance.
- Printer Type- Laser, Functionality- All-in-One (Print, Scan, Copy); Printer Output- Mono (Black)
- Connectivity- USB 2.0, Wi-Fi, Canon PRINT Business, Canon Print Service, Google Cloud Print, Apple AirPrint, Mopria; Display panel- 6.9cm BW LCD
- Compatibility:(32 / 64bit) Windows 10, 8.1, 8, 7, Vista,Windows Server 2012 R2 (64bit),Windows Server 2012(64bit),Windows Server 2008 R2(64bit),Windows Server 2008,Windows Server 2003 R2,Windows Server 2003,Mac OS X(*4) 10.6.8~, Linux(*3)
It is again a multi-purpose monochrome printer that can scan, print and copy make it a good choice for small businesses with only documents to print.
This printer also supports connection via Wi-Fi, App, Ethernet, USB and can also print directly from the cloud. You can also scan documents directly onto the cloud or USB.
The 35-sheet ADF makes scanning and printing or copying fast and since it has auto duplexing (both sides of a paper get printed automatically), it is cost-effective as well.
It also has a good print speed as it can print 27 black and white sheets per minute.
The vari-angle panel means the users can twist it to suit their convenience and also gives you greater freedom when it comes to the placement of the printer.
Lastly, the adjustable tray means the printer can fit in and print clearly on various paper types like envelopes, rough paper, color paper, etc. so all your printing work can be handled in-house be it invites or contracts.
For starters, it does not have a fax feature and does not support duplex scanning which makes the process slow.
And the biggest disadvantage is that it is not a color printer which limits its usage to offices with only black and white documents to print.
#4: HP DeskJet 2132 (Budget Printer for Home Use)
Have you been priced out of the printer above? What if you could get a good printer for less than Rs 5,000? Interested?
Then the HP DeskJet 2132 has plenty to impress and is the ideal printer if you need one for occasional use.
- Printer Type - Inkjet; Functionality - All-in-One (Print, Scan, Copy) , Scanner type - Flatbed; Printer Output - Colour
- Connectivity - USB
- Pages per minute - 7.5 (Black & White), 5.5 (Colour) ; Cost per page - ₹4.8 (Black & White), ₹6.6 (Colour) - As per ISO standards
What we like
First and foremost, the best part about this printer is that even at this cheaper price, you can get an all-purpose printer that can scan, copy and print.
Oh, and don’t forget it is also a color inkjet printer and has an excellent resolution of up to 4800 x which means it will give decent quality images (better than even some laser printers).
And also should smooth functioning without any errors and jams as long as you stay within the monthly cycle limit of 1000 sheets.
Similarly, the cartridge lasts for 190 prints which is ‘okay’ if you only use the printer to print the occasional Aadhaar, Pan Card or Visa form, train/air ticket, images, etc. as it will last you for months
The tray is versatile enough to give you quality printouts on A4, B5, A6, DL envelope so you can use the printer for various purposes.
It can hold up to 60 normal or legal sheets and 20 photo papers so you can go on days without any need to refill if you are printing in bulk.
All of that printing is done at pretty good speeds i.e. 7.5ppm for Black & White printing and 5.5ppm for Color printing which for a cheap printer for home use is quite good (tested as per ISO Standards).
And forgetting to turn off the printer in a rush so cause for concern as it automatically turns off after a few minutes of inactivity saving you on the electricity bills and increasing printer durability.
The printer is also lightweight weighing just about 4kgs and so compact it can easily sit on your workstation and yet leave you enough room for your laptop, modem, etc.
This placement is also helpful as you can get all your printouts right at your desk since the laptop only supports USB connection for printing through devices.
On the downsides, it is pretty obvious that it lacks the high-end features some of the other printers offer like auto duplexing for printing and scanning or ADF.
And neither can you print wirelessly as allows for only a USB connection for printing from devices like mobile and laptops.
While scan quality is good, it is a little slow as you can only scan one document at a time which can be painstaking if you have 10-15 documents to scan or worse, 50.
Also, the overall cost of printing becomes really high as each black and white print costs around Rs 5-6 and around Rs 10 for colors.
Plus, if you have a lot to print, you will need to spend higher on the cartridge which makes it suitable only for occasional printing.
Printer Buying Guide for Indians
Below is a list of all the features we based our search on and so should you. These features will help you decide the kind of printer you should be buying to suit your professional or home needs.
The Types of Printers
There are mainly 2 types of printer, Inkjet and Laser Printers and the choice between the two comes down to your budget and the things you want to print.
These printers use ink droplets for printing graphics, text, etc. and are the right printers for photographers and artists that print a lot of images, graphics, and text in color and black and white.
There are 2 types of inkjet printers namely a regular printer that prints sheets or an All in One Printer that will also scan, copy and fax.
A regular printer is cheaper but if you need a printer for the office, the All in one printer is the obvious choice.
The cheaper printers have a single cartridge that holds the cyan, magenta and Yellow and one for black whereas some have separate cartridges for each.
Separate cartridges save you money in the long run and offer greater versatility as you only need to replace only the cartridge that is empty. Some of these printers also have more colors like Orange, Blue, etc. to improve photos
These printers print 4-20 black and white pages per minute but are slower when it comes to color photos with most printers taking about 11-minutes for a high-resolution photo of size 8 X 10
These printers are ideal if you print more black and white pages as they are quicker and more efficient. They can either use toner cartridges or ink cartridges for the job but I would recommend you go for one with a toner cartridge.
That is because these cartridges contain are really fine powered ink and are more economical as no toner is wasted during printer maintenance.
These printer work in a way very similar to copy machines where the toner is transferred onto the paper after it is passed over an electrically charged drum.
As you already know they are way faster and are capable of printing 8-20 black and white pages per minute. Once again, you can either go for a simple laser printer or an all on one laser printer that will also copy, scan and fax.
There are also colored laser printer but and while they do print good graphics, they cannot match the quality an inkjet printer delivers when it comes to high-resolution photos.
You will also have higher additional costs as these color printers often use 4 different toner cartridges rather than one for the colors which makes them a really expensive buy.
Portable printers are exactly as their name suggests, compact and lightweight and thus can be easily carried to your meeting or even vacations. These printers can usually print sheets with a width of 8.5-inches and use the inkjet color technology for all the tasks.
If you are a professional photographer and need a printer specially designed for printing just photos, you are in luck. These printers are also inkjet printers that use more than the regular CMYK colors. This increases the quality of the photos.
All the photos are printed using Dye Sublimation where is heat is used to transfer the colored dye on the paper, cards, etc.
And so they do not smudge or disperse, there is a special coating. This makes these printers ideal for printing ID’s as well. They also come with slots for SD cards and flash drives for easy print outs.
Most of the people that use printers prefer to have them connected over Wi-Fi for wireless printing using smartphones, laptops, and tablets. This means you can place the printer anywhere in the house or office rather than your workstation.
And since the latest printers have a one-button setup, connecting to the printer is hassle-free.
While only the high-end printers have Wi-Fi, a USB connection is standard in almost every printer. The only problem here is that USB cables are quite short and thus you need to have the printer close to the laptop or desktop.
Some of these ports are also outfitted with wireless routers which enables you to give print commands wirelessly even without Bluetooth as it can be connected on a home network.
Most of the offices in India prefer an Ethernet connection in order to achieve a faster connection. And you can get this on a budget as well as some cheaper models also come with an in-built Ethernet port.
If you go for a premium printer, they also have an in-built card reader which allows you to print all your photos directly from the SD card of the DSLR.
Another great way for printing of images from DSLRs without the need for inserting an SD is PictBridge. But for this connection, both your printer and your camera should be compatible with the firmware.
If you go with the standard PictBridge version, it will give you a USB connection that allows you to print a single image and also display error messages.
The advanced PictBridge version gives you wireless connection where you can print multiple images and tons of other benefits and you can read about all of them here.
NFC or Near-Field Communication is another easy way to connect your printer to your mobile or DSLR. All you need to do is touch the device at a particular spot.
Duplexing is the ability of the printer to scan and print on both sides of the paper without you having to flip it manually. This is especially useful in offices where hundreds of prints are taken on a day to basis as it saves the cost of paper and ink/toner.
Plus, you would be helping save the environment as well. But in case your printer does not have automatic Duplexing, you can even manually flip it (c’ mon, don’t be such a couch potato). And the same goes for the scanner as well.
There is no doubt having this feature makes printing and scanning a whole lot easier especially if your work entails scanning and printing thousands of documents regularly.
Paper Handling Tray
These trays are of two types, Output and Input and most printers easily fit in sheets that are 8.5 x 11.
But if you work with sheets of varied sizes then you will need a printer with an adjustable tray. These sheets can be glossy photo paper or index cards depending on your business.
The next thing you would want to consider is the number of sheets a tray can hold. In most standard printers that count stands at about 200-250.
In this case, the more the merrier as it means you will not have to refill sheets into the tray over and over again.
10 Best Printer Brands in India
Whether you buy a laptop, clothes or an appliance, the brand always plays an important role in decision making. So when it comes to the best printers for home use or office use, these are the most trustable brands in India.
How to Save Money When Using Printers
Buying a printer can be expensive and if you do not use it right, it will continue to burn your money on cartridges and papers. So here are some tips to avoid that.
1. When you are not using the printer to print colored photos or text just switch the quality to draft or normal as it will use lesser ink.
2. But in case you are still worried about overspending on cartridges, you can also go for a printer that has a refillable tank and you can buy the ink in large quantities so save a few extra bucks.
3. Make sure you print on both sides of the paper whenever you can
4. Reduce the margin and font sizes and remove double lined spacing so you can fit in more text.
5. If you are not sure how the print will look, do a couple of test runs using regular settings and paper before you print out the final sheet in color
I think by now you understand buying a printer may not be as easy as your first thought be it or office or home use.
But I am sure with all the details given in this you now have a clear idea about the printer you need, features that matter the most and how each printer is different from the other.
If you think we missed out on something or there is a model that you would like to talk about, do drop in your suggestions in the comments below.
Best Printer For Home Use and Offices in India (2021)
Are you looking for a printer for your new office? Or one for your home to help kids with their homework, print tickets, images, etc.? Or are you a photogr